Primary and Lower School Administrative Assistant

About Gulliver Preparatory School

Gulliver Prep is what’s now and what's next in education – Miami's school of choice for challenging, future-ready, personalized learning to meet the needs and fuel the aspirations of our diverse and dynamic community. Alongside our experienced and dedicated faculty, our students discover their passions and shape powerful futures that meaningfully impact our world. Gulliver is a national model for teaching and learning where the intellectual curiosity of educators and students drives creativity, innovation, and the highest levels of achievement.

Founded in 1926 and later transformed under the visionary leadership of Marian C. Krutulis, Gulliver has been a leading school of distinction for nearly 100 years. To this day, our mission remains unchanged: to create an academic community devoted to educational excellence, with a personal touch, that fulfills each student’s potential. We are opening the world wide for members of our community to learn boldly, act with great heart, and lead wisely.

Job Summary

Gulliver Preparatory School is seeking to hire a highly organized and personable Administrative Assistant to join our dynamic Primary & Lower School team for the upcoming 2025-26 school year. This role serves as the first point of contact for our school community, requiring strong communication and organizational skills. Candidates should be problem-solvers committed to creating a positive and efficient environment.

Primary responsibilities include but are not limited to: 

Front Office & Communication:

• Offer welcoming support to students, parents, staff, and visitors, creating a positive and inclusive environment.
• Manage school communications, including answering phones, responding to emails, and distributing information effectively.
• Serve as a liaison between the school and families, addressing inquiries and concerns with empathy and professionalism.

Student Records & Data Management:

• Maintain accurate and up-to-date student records, ensuring meticulous attention to data entry and document management.
• Handle sensitive information with discretion and maintain confidentiality.

Administrative & Operational Support:

• Assist with daily school operations, including ordering and managing supplies and handling administrative tasks with precision.
• Assist with oversight of division budgets.
• Coordinate meetings and appointments promptly.
• Support the administrative team with various projects and initiatives.
• Demonstrate the ability to handle multiple tasks simultaneously, prioritizing effectively to meet deadlines.

Creative & Technical Tasks:

• Create visually engaging materials, such as newsletters and flyers.

Qualifications & Requirements

• High School Diploma or equivalent, Bachelor’s Degree highly preferred.  
• A minimum of three (3) years’ experience, preferably in an educational environment.  
• Experience with student information systems and data management. 
• Conversational Spanish

Knowledge, Skills, & Abilities

• Experience in using design software such as Canva or similar platforms. 

Pre-Employment Requirements

Criminal Background Check, Level II Fingerprint Screening and Drug Screen.

Gulliver Prep is deeply committed to the principles of equity and diversity and seeks to create an inclusive community for all faculty and staff. Gulliver is an Affirmative Action/Equal Opportunity employer and a Drug Free Workplace.