Job Description

About Gulliver Preparatory School

Gulliver Preparatory School is Miami’s school of choice for challenging, innovative, and personalized learning designed to meet the needs of a diverse and dynamic world. We are a school of innovation and transformation, and we provide each and every student with unparalleled opportunities to explore and experiment.

Founded in 1926 by Arthur Gulliver and transformed under the visionary leadership of Marian C. Krutulis in the second half of the 20th century, Gulliver Prep has been a leading school of distinction for nearly 100 years. To this day, our mission remains unchanged: to create an academic community devoted to educational excellence, with a personal touch, that fulfills each student's potential. We are a family for the whole family, and we celebrate our global community.


Job Summary

Gulliver Preparatory School is looking for an Instructional Materials Coordinator to support the procurement, implementation, and integration of all classroom teaching resources. The ideal candidate understands the intricacies involved in meeting deadlines, forecasting needs, and collaborating with all stakeholders. Candidates should be detail oriented, organized, and proactive when handling all aspects of this integral organizational process.

The Instructional Materials Coordinator, a member of the Educational Technology & Information Services (ETIS) Department, must be able to establish policies, protocols and procedures in the PK-12 learning environment as it relates to the delivery and implementation of instructional materials. The position will also be charged with leveraging existing and emerging technologies to foster teaching and learning at Gulliver Prep. The Instructional Materials Coordinator must be able to effectively communicate and assist teachers and students with their use of the adopted instructional materials.

 Responsibilities include but are not limited to:

  • Prepare incoming year's booklist for distribution to division & department heads.
  • Research each title for out of print books or new editions.
  • Understand each titles availability and formats.
  • Create a projected price estimate for the titles.
  • Verify data submitted by division and departments for item specifications and accuracy.
  • Request quotes for every publisher and understand the purchasing process for each publisher.
  • Create PO’s for upcoming purchases.
  • Purchase all necessary materials for the upcoming school year including but not limited to textbooks, teacher materials, ARP materials, subscriptions, etc.
  • Create a receiving and storage plan for all print materials that will be arriving starting in April.
  • Open, count, and assess any book damages and request replacements when needed. Maintain financial accounts in good standing with publishers.
  • Process PO's and reconcile and reclass accounts and purchases
  • Create integrations between publishers and ClassLink.
  • Create student accounts and redeem access codes on publisher accounts as needed.
  • Roster students for non-integrated publishers.
  • Assign books to courses and map all applications in ClassLink.
  • Build out training materials for teachers and students on how to access their digital materials.
  • Host small group on boarding sessions by publisher for teachers prior to the start of school.
  • Provide on campus technical support for all users.
  • Procure additional licenses for course changes and new students.
  • Create documentation and reports on current processes and improvements for the future.
  • Monitor usage statistics of instructional materials.
  • Work closely with ETIS team for system/technical integration duties.
  • Proactively communicates delays, issues, project timelines to the with Manager of Instructional Materials.
  • Monitors overall effectiveness of procedures and makes recommendations as needed.


Minimum Qualifications

  • Bachelor’s Degree in education or related field.
  • Two or more years’ experience working in a corporate/publishing environment as well as a minimum of two years of experience working in a K-12 school setting.


Desired Knowledge, Skills and Abilities

  • Strong Communication both verbally and written
  • High-level of resourcefulness
  • Up to date technology proficiency skills
  • Forecasting abilities
  • Attention to detail


Pre-Employment Requirements

Criminal Background Check, Level II Fingerprint Screening(s), and Drug screen.


Gulliver is deeply committed to the principles of equity and diversity and seeks to create an inclusive community for all faculty and staff. Gulliver is an Affirmative Action/Equal Opportunity employer and a Drug Free Workplace.