Administrative Assistant to the Dir. of Enrollment Management

About Gulliver Preparatory School

Gulliver Prep is what’s now and what's next in education – Miami's school of choice for challenging, future-ready, personalized learning to meet the needs and fuel the aspirations of our diverse and dynamic community. Alongside our experienced and dedicated faculty, our students discover their passions and shape powerful futures that meaningfully impact our world. Gulliver is a national model for teaching and learning where the intellectual curiosity of educators and students drives creativity, innovation, and the highest levels of achievement.

Founded in 1926 and later transformed under the visionary leadership of Marian C. Krutulis, Gulliver has been a leading school of distinction for nearly 100 years. To this day, our mission remains unchanged: to create an academic community devoted to educational excellence, with a personal touch, that fulfills each student’s potential. We are opening the world wide for members of our community to learn boldly, act with great heart, and lead wisely.

Job Summary

Gulliver Preparatory School is seeking to hire an Administrative Assistant to the Director of Enrollment Management for the upcoming school year. This position will be responsible to assist the Director of Enrollment Management with daily tasks by carrying out a range of complex and routine administrative and secretarial responsibilities. Given the sensitive and confidential nature of certain documents, this position requires discretion, sound judgment, tact, and professionalism.

Responsibilities include but are not limited to: 

• Coordinate and manage the Director's calendar, including scheduling meetings, telephone conferences, tours, seminars, and events. 
• Assist the Director with event planning, which involves scheduling, securing locations, processing necessary paperwork, contacting caterers, and coordinating with the activities office, maintenance department, IT department, and outside vendors (if applicable). 
• Receive and prioritize telephone calls for the Admissions office and the Director. 
• Manage the department's budget and keep the Director informed of any significant expenses. 
• Create purchase orders for invoices related to event expenditures. 
• Order promotional items ("swag") for open houses and gifts for testing students. 
• Respond to inquiries via email about admissions and schedule student interviews. 
• Upload all documents for new applicants, such as transcripts, test scores, recommendation letters, and psychological evaluations. 
• Help Admissions Liaisons with filing and processing new applicant files for distribution to PR/LS/MS registrars and other related admissions functions. 
• Perform additional duties as assigned, including covering the receptionist desk when needed.

Qualifications & Requirements

• High School Diploma or equivalent, Bachelor’s Degree highly preferred.  
• 4-5 years’ experience, preferably in an educational environment.  

Knowledge, Skills, & Abilities

• Demonstrated written and oral communication skills, Spanish a plus.
• Demonstrated ability to work independently and as a team. Familiarity with Microsoft Office and Google Suite.
• Knowledge of general office machines and telephone systems.
• High degree of discretion dealing with confidential information.

Pre-Employment Requirements

Criminal Background Check, Level II Fingerprint Screening and Drug Screen.

Gulliver Prep is deeply committed to the principles of equity and diversity and seeks to create an inclusive community for all faculty and staff. Gulliver is an Affirmative Action/Equal Opportunity employer and a Drug Free Workplace.