Job Description

About Gulliver Preparatory School

Established in 1926 by Arthur Gulliver in Coconut Grove, Gulliver was likened to the prestigious academies of the northeast and initially attracted families who wintered in Florida. In late 1953, Marian Krutulis purchased the school. A pioneer in education, Mrs. Krutulis envisioned Gulliver as grand home where both students and teachers would feel part of a caring, inspiring family of learners. Over the course of 25 years, she relocated the school to Coral Gables, built an upper school for high school students in Pinecrest and achieved ‘Blue Ribbon School of Excellence’ designation by the US Department of Education. In 2000 Gulliver became a non-profit. Today, Gulliver Preparatory School serves approximately 2,200 students in Grades PK–12 on three campuses. Despite its significant growth over the last 60 years, Gulliver still upholds Marian Krutulis’ vision to maintain the physical and social-emotional health of its students and trains them to become people of integrity in everything they say and do. 

Job Summary

Gulliver Preparatory School is looking for an Administrative Assistant to join its team of professionals!  The Administrative Assistant is primarily responsible for providing administrative support to the Vice President for Institutional Advancement. The role also supports fundraising departmental events and capital campaign efforts. The Administrative Assistant reports to the Vice President for Institutional Advancement.  

Responsibilities include but are not limited to: 

  • Schedule individual and group meetings as requested by the Vice President.  These may include personal phone calls for meetings or the coordination of large groups.
  • Should proactively anticipate needs of the department and Vice President as it relates to administrative support. 
  • Prepare slide presentations and spreadsheets to support fundraising work at Gulliver Prep. 
  • Take meeting notes to accurately and efficiently record decisions and actions.
  • Support departmental events, manage incoming calls and requests to the Advancement Department, and order supplies and materials for the Advancement Department. 
  • Oversee the organization of the department’s workspace keeping areas clean for visitors, ensure materials are in good condition, and addressing needs of office equipment with appropriate on-campus partners or vendors.
  • Assist the Vice President of Advancement with invoice processing, credit card reconciliation, departmental expense recording, and other tasks as requested. 
  • Assist the Vice President for Institutional Advancement with other projects and duties as assigned. 


Minimum Qualifications

  • High School Diploma
  • A minimum of three (3) years’ experience in an administrative assistant role. 
  • Experience in an Independent School is preferred.
  • Bilingual English/Spanish is a plus!  

Pre-Employment Requirements

Criminal Background Check, Level II Fingerprint Screening(s), and Drug screen


Gulliver is deeply committed to the principles of equity and diversity and seeks to create an inclusive community for all faculty and staff. Gulliver is an Affirmative Action/Equal Opportunity employer and a Drug Free Workplace.